Invoice template for Word

Download the free .docx below, replace the bracketed placeholders with your details and line items, then export it as a PDF via File → Save As → PDF before sending. The template includes every required invoice field: business identity, client details, invoice number, dates, line items, totals with tax, and payment instructions.

How to use it, step by step

1. Download and open the template. Open invoice-template.docx in Microsoft Word (or LibreOffice/Pages — the layout carries over).
2. Replace the bracketed placeholders. Your business details top-left, the client's under BILLED TO, and a sequential invoice number and dates on the right.
3. Fill the line items. One row per deliverable: description, quantity, rate, amount. Delete unused rows. Update subtotal, tax, and total — Word doesn't calculate for you.
4. Export as PDF and send. File → Save As → PDF. Email the PDF, never the editable .docx, with the invoice number and amount in the subject line.

When Microsoft Word is the right tool

• You already live in Word and want full control over wording and layout
• You invoice occasionally — a few times a month or less
• Your invoices are simple: a handful of line items, one tax rate

And when it isn’t

• You want totals calculated for you — use the Excel template or the free calculator
• You invoice weekly — re-typing details every time is exactly the chore automation removes

Every method lands on the same seven required fields — covered in how to invoice a client. Compare all the ways to make one in how to make an invoice, or let the arithmetic happen live in the free invoice calculator.