Bill template

Download the free bill template below, replace the placeholders with your details, the customer's, and the line items, then export as PDF and send it. A bill and an invoice are the same document with different framing — 'bill' is what the payer calls it, 'invoice' is what the issuer calls it — so every required field is identical: identities, a number, dates, itemized charges, the total, and how to pay.

How to use it, step by step

1. Download and open the template. Open bill-template.docx in Word, or upload it to Google Drive — Docs converts it cleanly.
2. Fill in both parties and the bill number. Your business details, the customer's details, a sequential bill number, and the issue and due dates.
3. Itemize the charges. One row per product or service: description, quantity, rate, amount. Show tax as its own line.
4. Export as PDF and send. File → Save As → PDF. Send the PDF with the bill number and amount in the email subject.

When Bill is the right tool

• You sell products or services and your customers call the document a 'bill'
• You bill occasionally and want full control over the layout
• You need a generic charging document that isn't tied to any software

And when it isn’t

• You want totals calculated automatically — use the Excel template or the free calculator
• The charges are already agreed in an email — forwarding it is faster than any template

Every method lands on the same seven required fields — covered in how to invoice a client. Compare all the ways to make one in how to make an invoice, or let the arithmetic happen live in the free invoice calculator.